1. Overview of Energy Labeling

According to current regulations of the Ministry of Industry and Trade and the Government of Vietnam, many categories of electronic appliances, household electrical equipment, and industrial devices are required to carry an energy efficiency label before being circulated on the Vietnamese market.

Energy labeling is not only a legal compliance requirement to avoid penalties or cargo seizure, but also a benchmark that demonstrates product quality and transparency to consumers.
However, for first-time importers or companies without a dedicated compliance department, this process is often complex, time-consuming, and costly—especially due to prolonged customs clearance and port storage charges.

2. Product Categories Subject to Mandatory Energy Labeling

Pursuant to Decision No. 04/2017/QD-TTg, the following product groups are required to undergo energy efficiency testing and energy labeling:

Household Appliances:

• Linear fluorescent lamps

• Compact fluorescent lamps (CFL)

• Magnetic and electronic ballasts for fluorescent lamps

• Air conditioners

• Refrigerators

• Household washing machines

• Rice cookers

• Electric fans

• Television sets

• LED lamps

• Storage water heaters

Office and Commercial Equipment:

• Photocopiers

• Computer monitors

• Printers

• Commercial refrigeration cabinets

• Laptops

Industrial Equipment:

• Distribution transformers

• Electric motors

Transportation Vehicles:

• Passenger cars (up to 9 seats)

• Motorcycles and motorbikes

3. Energy Labeling Procedure

To complete the energy labeling process, importers must follow three main steps:

Step 1: Energy Performance Testing

Product samples must be tested at laboratories designated by the Ministry of Industry and Trade (such as Quatest 1, Quatest 3, etc.).

Note: If the product already has valid test results issued by a foreign testing organization recognized in Vietnam, this step may be exempted on a case-by-case basis.

Step 2: Registration for Energy Label Declaration

After obtaining compliant test results, the importer submits an energy labeling registration dossier to the Ministry of Industry and Trade, mainly via the national online public service system.

Step 3: Labeling and Market Circulation

Once the dossier is approved, the importer is allowed to self-print and affix the energy label to the product or its packaging in accordance with the prescribed format, and legally distribute the goods in Vietnam.

4. Required Documentation

A standard energy labeling declaration dossier includes:

1. Application for Energy Label Declaration (as per prescribed template)

2. Energy efficiency test report (issued by a designated testing organization; validity: 6–12 months depending on product type)

3. Technical documentation: drawings, specifications, catalogs

4. Proposed energy label design

5. Notarized copy of Business Registration Certificate

5. Common Challenges Faced by Importers

• Incorrect HS Code classification leading to improper specialized inspection procedures

• Long waiting times for sampling and test results, resulting in high demurrage and detention (DEM/DET) costs

• Rejected dossiers due to errors or incomplete technical documentation

• Lack of synchronization between customs clearance and energy efficiency testing processes

Optimized Solutions from Songwin International Logistics Vietnam

Understanding the time pressure and cost concerns of importers, Songwin International Logistics Vietnam provides a one-stop solution covering:
International Transportation – Customs Clearance – Energy Labeling

We are a logistics provider with extensive expertise in handling electrical, electronic, and industrial machinery imports.

Why Choose Songwin?

1. Strong Regulatory Expertise
   We stay fully updated on the latest regulations regarding energy labeling and quality inspection for each specific product category.

2. Fast Processing Time
   With strong working relationships with testing bodies (Quatest, Vinacontrol, etc.), Songwin helps accelerate sampling and test result issuance, enabling the fastest possible customs clearance.

3. Comprehensive Door-to-Door Services

   • HS Code and import duty optimization consultancy

   • Sea freight and air freight transportation to Vietnam

   • Registration for specialized inspection & energy performance testing

   • Customs clearance and delivery to your warehouse

4. Cost Optimization
   Minimized risks of additional storage charges and repeated dossier amendments.

Songwin International Logistics Commitment

“Credibility – Speed – Accuracy.”
We do not simply transport goods; we deliver logistics solutions that help your business operate smoothly and efficiently.

Contact Us for Free Consultation

Don’t let energy labeling procedures delay your business operations.
Let Songwin International Logistics Vietnam accompany you every step of the way.

SONGWIN INTERNATIONAL LOGISTICS VIETNAM CO., LTD.
📍 Address: 344 Nguyen Trong Tuyen Street, Tan Son Hoa Ward, Ho Chi Minh City
(Tan Binh area – strategic hub connecting airport and seaports)
📞 24/7 Hotline: +84 83 681 3969 | +84 373 262 105
📧 Email for documentation: Sales2@songwinlog.com

Songwin International Logistics Vietnam – Your Trusted Partner for Imported Cargo.